Built for South African schools that take sport seriously

When the lawyer calls,
the file is already complete.

One concussion, one missing consent form, one inspector visit — and a school's reputation can take a decade to rebuild. ComplyOS turns every consent, certification, incident and donation into an audit-grade record your headmaster, bursar and board chair can hand to a lawyer in three clicks.

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30-day money-back guarantee · POPIA-compliant · Section 18A-ready
The 30-minute scenario every school dreads

A child is hurt. A parent's attorney phones. The board chair wants to know what process was followed.

Without ComplyOS
  • ✕HOD Sport phones around looking for the paper consent
  • ✕BokSmart return-to-play steps weren't logged at the time
  • ✕Coach's first-aid cert expired three months ago — nobody noticed
  • ✕Photography permission can't be located
  • ✕The board chair receives ‘we think so, we'll get back to you’
With ComplyOS
  • ✓Three clicks: Player → Audit pack → Export PDF
  • ✓Every consent, every cert, every protocol step timestamped
  • ✓Coach certifications proven current at the time of incident
  • ✓Photography permission attached automatically
  • ✓Board chair receives the file before the lawyer’s second email
Three people sign the PO

ComplyOS is the answer to each of their questions.

Headmaster / Principal

What happens when a parent lawyers up?

The worry: A 14-year-old is concussed on the rugby field. A parent's attorney writes within 72 hours. The board chair phones at 9pm asking what process was followed.

How ComplyOS answers: ComplyOS produces a timestamped record of every consent, every BokSmart-aligned return-to-play step, every coach certification, and every safeguarding log. One PDF, three clicks. The school's legal exposure drops from ‘we hope we have it’ to ‘here is the file.’

Bursar

Will this pay for itself?

The worry: Sport admin currently consumes 4–6 hours a week of an HOD Sport's time, plus the school can't issue Section 18A receipts for sport-tour donations because the PBO paperwork isn't where it needs to be.

How ComplyOS answers: ComplyOS returns roughly 200 hours per year to your HOD Sport (≈R50,000 of staff time at independent-school equivalent rates) AND unlocks SARS-compliant Section 18A receipts on sport donations. A single corporate tour sponsor seeing tax-deductibility typically funds the platform for three years.

Head of Sport / HOD

Will it actually save me time, or add admin?

The worry: You already use WhatsApp groups, three spreadsheets, a paper consent file, and a coach-cert reminder you set on your own phone. The last thing you need is a sixth system.

How ComplyOS answers: ComplyOS replaces the spreadsheets, the WhatsApp consent-chasing, and the paper file. Parents register and sign once; you see the dashboard once a week. Concussion protocol, fixture consent, photography permission, transport indemnity — all in one place, all tracked, all exportable.

The math the bursar will check

R5,990 a year buys back about R300,000 of school capacity.

HOD Sport time recovered
≈200 hrs / yr
≈ R50,000 of staff time at independent-school equivalent rates
Section 18A donations unlocked
R250k+ typical
First corporate sport-tour sponsor with tax-deductibility usually pays multi-year
Legal exposure on a safeguarding incident
Reduced from days to minutes
Audit pack in one PDF replaces the ‘scramble through the file room’ scenario
Annual platform cost
R5,990
R499/mo on annual billing. Cancel anytime; 30-day money-back guarantee.

Indicative figures based on independent-school benchmarks. Your actual numbers depend on roll size, sport-code count, and donation volume. A 21-day free trial gives you your own number before any payment.

Built to the standards your board already approves

Institutional alignment, on every record.

✓
POPIA-compliant by design
Every PII column classified, every consent versioned, every export logged. POPIA Section 19 evidence on demand.
✓
BokSmart & GRTP aligned
World Rugby's Graduated Return To Play protocol is baked into the concussion workflow — not bolted on.
✓
SARS Section 18A receipts
Donation portal issues tax-deductible receipts to the spec. IT3(d) export-ready for your annual return.
✓
King IV-ready board reporting
One-click board pack covering safeguarding, compliance, and sport-programme health. Forward straight to the chair.
School sport plan
R499 / month
R5,990 / year (save two months)
  • ✓Every sport code, every coach cert, every consent — one platform
  • ✓Audit pack PDF in three clicks (every player, every incident)
  • ✓Section 18A donation receipts with SARS-spec PDF generation
  • ✓Multi-sport dashboard for principal, HOD Sport, and bursar
  • ✓Parent self-registration & WhatsApp consent reminders
  • ✓30-day money-back guarantee — pay nothing if it doesn't work
Start 21-day free trial
No credit card. Cancel anytime. Money-back for 30 days.
Before you forward this to the headmaster

The questions a board secretary always asks.

Where is our data hosted?+

Supabase Postgres on enterprise-tier infrastructure with daily encrypted backups. Data residency in line with POPIA. Your information is never used to train any model, ours or anyone else's.

How does this integrate with our existing systems?+

CSV import / export for student rolls, WhatsApp for parent consent reminders, email for staff alerts, and a PDF export of every record. We don't replace your school admin system — we sit alongside it for sport.

Who owns the data if we leave?+

You do. A one-click export gives you every consent, certification, incident log, and audit trail as a portable archive. We retain nothing after 30 days post-cancellation.

What about ISASA / SACS / GDE-school compliance?+

ComplyOS is built around the safeguarding, child-protection, and sport-code frameworks that ISASA and the Western Cape Education Department both treat as best practice. Your inspector report becomes a non-event.

Can our existing CRM or development office plug in?+

Yes. The donations module exposes a webhook every time a Section 18A receipt is issued, so your CRM (HubSpot, Salesforce, Bloomerang) updates automatically.

What does onboarding look like?+

A 90-minute call to load your sport codes, staff and student roster, and existing policies. Most schools are live within a week. Cost: zero.

🇿🇦
Registered SA company
ComplyOS (Pty) Ltd · 2026/365192/07
🛡️
POPIA-compliant by design
Every PII column classified, every consent timestamped
📜
Section 18A receipts built-in
SARS-spec PDF generation, IT3(d) export ready
🏉
BokSmart & GRTP aligned
World Rugby concussion protocol baked into the workflow

The phone call is going to come. Be ready.

Twenty-one days to test it on your school's real records, with no credit card and no commitment. If it doesn't pay for itself in the first month, we'll refund every rand.

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